Introduction

1. Notary Office Name (“the Office”) is dedicated to the protection of the privacy and security of personal information. This Privacy Policy sets out the manner in which we handle, use, disclose, and safeguard the personal information of our private and corporate clients. This is done in adherence to relevant data protection laws, including the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
2. Engaging with our services indicates consent to the practices described in this Policy.

Data Collection

1. We may collect various personal data such as: names, addresses, phone numbers, email addresses, business details, identification documents, and financial details.
2. This data may be sourced directly from clients, from publicly available repositories, or from third parties when necessary and lawful.

Purpose of Data Processing

1. The Office utilizes personal data for several reasons:
   • Execution of notarial functions and legal mandates.
   • Provision of services to clients.
   • Record maintenance as dictated by legal and professional standards.
   • Administrative purposes within our establishment.
   • Addressing inquiries and feedback.

Data Sharing and Transfers

1. Circumstances under which personal data may be shared:
   • With professional entities for regulatory, compliance, and audit reasons.
   • As part of the execution of notarial functions with third parties.
   • When mandated by law or legal processes.
   • When the client provides explicit consent.
2. Personal data will not be transferred outside the European Economic Area (EEA) unless it’s critical for service provision and is conducted with sufficient protective measures.

Data Security

1. We have instituted suitable technological and organizational protocols to shield personal data from unintended loss, unauthorized access, or misuse. These protocols undergo periodic reviews and modifications if deemed necessary.

Data Retention

1. Personal data will be stored for the timeframe necessary to satisfy the purposes listed in this Policy. This is in harmony with our data retention schedule and unless a longer storage duration is legally required or recommended by regulatory authorities.

Individual Rights

1. Data protection regulations grant individuals several rights, including:

• Access to their personal data upon request.
• Rectification of any erroneous or incomplete data.
• Deletion of their personal data.
• Objections to specific data processing actions.
• Restrictions on data processing under certain conditions.
• Portability of their data.

1. All such requests should be forwarded to our Data Protection Officer.

Changes to this Policy

1. This Policy may be revised occasionally to mirror changes in our operational standards or due to legal or regulatory stipulations. Updated versions will be made available through our official channels.

Contact Us

1. For any questions or concerns related to this Policy or our handling of data, reach out to:

Data Protection Officer Notary Office Name Office Address Email Address Phone Number

1. Individuals also possess the right to register a complaint with the Information Commissioner’s Office (ICO) if they believe their data has been mishandled.

Conclusion

1. Notary Office Name values the sanctity of personal data and commits to the highest standards of privacy practices. Clients are advised to periodically revisit this Policy to stay updated on our data protection measures.